Holder Construction has an exciting opportunity for an experienced Executive Assistant to join our team. This position sits in our Herndon regional office and is an in-office position.

Description of Responsibilities:

The Administrative Specialist will serve as a key support resource for the leadership team, ensuring smooth day-to-day operations of the office. This role requires a proactive, highly organized individual who can manage multiple priorities and maintain discretion while supporting executives and office functions.

Responsibilities include:

• Oversee daily office operations including vendor coordination, snack inventory, and general upkeep.
• Act as the point of contact for facility-related issues and vendor relationships.
• Manage complex calendars for executives, including scheduling internal and external meetings.
• Prepare agendas, take notes, and follow up on action items from meetings.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Organize and support business dinners and client-facing events.
• Assist with planning and logistics for training sessions and onboarding events.
• Schedule interviews, prepare candidate materials, and coordinate with HR and hiring managers.
• Provide support for Business Development presentations, including formatting, proofreading, and compiling materials.
• Maintain and organize shared documents and templates.
• Prepare and submit expense reports for executives, ensuring compliance with company policies.
• Track reimbursements and liaise with Finance and Accounts Payable as needed.

Required Skills & Qualifications

• Advanced skills in Microsoft Excel, Word, and PowerPoint.
•  Familiarity with finance processing tools and expense management systems.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• High level of discretion and confidentiality.
• Ability to work independently and collaboratively across departments.

• Minimum 3–5 years of experience in an Executive Assistant or similar administrative role.
• Prior experience supporting senior leadership preferred.
• Able to anticipate needs and take initiative
• Strong follow-up and tenacity in driving tasks to completion

We are a performance-based company with an excellent career development program. We offer a top-notch compensation and benefits package. ​More on benefits.